Google is rolling out a feature for Docs that should help you stay organized and find information when you need it.
First announced in April, the document tabs feature is now making its way to all Google Workspace and personal Google users.
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With document tabs, Google says, you can organize information in a single document instead of linking to multiple documents or using Drive to find a certain file. Tabs are particularly handy if you want to break down a large, unstructured document into smaller portions.
Here’s how the feature works.
You’ll access it through the bullet-point symbol in the top-left corner of the document screen (where “show document outline” was previously). Hover over it, and you’ll see “Show tabs & outlines.” From there, you have the option to add and manage multiple tabs.
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You can rearrange these tabs by dragging, dropping, and renaming them, even with emojis. If you need to send someone straight to a certain tab, every tab will be linkable.
According to Google, some examples of how you can use tabs include if you’re working on an ad campaign, you might make document tabs for budget, goals, and creative ideas. If you’re leading a team of salespeople, you might make tabs for specific industries or territories. If you’re a project manager, you could make tabs to keep track of your team’s individual roles and responsibilities, goals, deadlines, and budget.
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You can also create up to three levels of subtabs to add more structure – for instance, a budget tab might have subtabs for travel expenses, software fees, advertising costs, and so on.
If you don’t see the feature now, give it time. Google is rolling tabs out gradually and cautioned that it might take up to two weeks to reach all users.